It takes perspective like yours to accomplish a mission like ours.
We're on a mission to create a safe community where youth in foster care thrive and form lasting connections.
For 28 years, our "Community as Family" has provided consistency, stability, and trust to thousands who have been impacted by foster care. Interested in advancing a culture of inclusion through positive and conscious efforts that benefit youth in foster care? Explore our job openings below and join the team.
At Peace4Kids, we value every background, identity, and experience. We believe that a diverse, strengths-based team, informed by different cultures and perspectives, makes us stronger.
We're committed to doing the work and challenging each other to be an organization where everyone is respected and heard. As an anti-biased and anti-racist community, we continue to embed diversity, inclusion, belonging, and equity in everything we do.
Current Job Openings
Operations & Administration Manager
Reports To: Executive Director | FLSA: Non-Exempt, Full Time | Pay Range: $42–$48/hour | Schedule: Hybrid, some evenings and weekends required
Peace4Kids is seeking an experienced Operations & Administration Manager to build and manage the internal systems that support responsible organizational growth. This role protects executive capacity and strengthens operations across finance and HR administration, data and reporting, governance, development support, and organizational workflows.
As Peace4Kids expands its fundraising, grant obligations, and board engagement, this position will turn recurring work into reliable systems and ensure that important information, deadlines, and follow-up do not depend solely on executive leadership.
✨ If you’re already mentally mapping workflows, noticing the handoffs, spotting the micro-refinements, and thinking about how every piece connects, and you’re not-so-secretly excited by datasets, dashboards, formulas, and building systems that help people work with more clarity and ease, we should probably talk.
You'll Be Responsible For...
Executive Operations & Leadership Support
- Manage the Executive Director's calendar, meeting flow, preparation, and follow-up so time is protected for fundraising, partnerships, board engagement, and strategic leadership.
- Coordinate key internal and external meetings; prepare agendas, briefing materials, notes, and clear action items.
- Track leadership commitments, deadlines, decisions, and communications across organizational priorities.
Organizational Operations & Administrative Systems
- Build and maintain repeatable administrative systems, shared calendars, Smartsheet workflows, process documentation, compliance tracking, and centralized electronic records.
- Coordinate payroll, onboarding, personnel records, insurance, accounts payable, deposits, expenses, credit cards, and related finance/HR workflows with leadership and external providers.
- Identify bottlenecks and strengthen policies, tools, and processes so staff can work with greater clarity, consistency, and accountability.
Data, Reporting & Information Management
- Maintain accurate trackers, dashboards, records, shared drives, system permissions, and CRM data that make organizational information accessible and trustworthy.
- Coordinate source documents, data pulls, budget summaries, and supporting materials for board, grant, funder, finance, and internal reporting.
- Use technology, automation, and workflows thoughtfully to reduce duplication, improve accuracy, and strengthen decision-making.
Governance, Development & External Relations Support
- Coordinate board and committee administration, including schedules, packets, minutes, governance records, decisions, and follow-up.
- Track donor, funder, campaign, and partner commitments; prepare meeting briefs, stewardship materials, acknowledgments, and next steps.
- Support funder visits, campaign briefings, board donor engagement, and capital campaign administrative preparation.
You'll Be a Great Fit If...
This is a mid- to senior-level position. We're specifically looking for someone who brings:
- 5–7+ years of relevant experience in nonprofit operations, finance/HR administration, business operations, office management, or a related field.
- Experience coordinating finance and people operations such as payroll, accounts payable, deposits, expenses, onboarding, employee records, insurance, or compliance calendars.
- The ability to build practical workflows, trackers, dashboards, templates, and records systems that others can use consistently.
- Strong self-direction, sound judgment, and the ability to reliably close loops across multiple workstreams.
- Comfort partnering with executives, staff, board members, bookkeepers, CPAs, vendors, consultants, donors, and funders.
- Strong technology skills and curiosity about tools that improve efficiency. Experience with Smartsheet, QuickBooks, NationBuilder, Bill.com, payroll systems, CRMs, reporting tools, automation, and workflow platforms is valued.
- A collaborative, kind, equity-centered approach and commitment to Peace4Kids' mission and Community as Family philosophy. Lived foster care experience is valued.
- A valid driver's license, ability to travel locally within Los Angeles County, and willingness to complete required background checks and fingerprinting.
Success in This Role Looks Like...
- The Executive Director has more protected time for fundraising, external relationships, and organizational leadership.
- Finance, HR, compliance, reporting, and administrative workflows are documented, timely, and easier to manage.
- Board, funder, grant, and donor materials are organized and prepared with less last-minute scrambling.
- Peace4Kids has stronger systems that support growth while preserving its relational, heart-centered culture.
Compensation + Benefits
Pay Range: $42–$48/hour, commensurate with experience
Peace4Kids offers a nonprofit benefits package that includes paid time off, paid holidays, health, dental, and vision coverage, along with professional development support.
Have someone in mind? We welcome you to share this opportunity with someone whose experience and way of working may be a strong fit.
Peace4Kids is an Equal Opportunity Employer. We value every background, identity, and experience, and believe a diverse, strengths-based team makes us stronger. As an anti-biased and anti-racist community, we are committed to fostering inclusion, equity, and belonging in all that we do. Individuals with lived foster care experience are strongly encouraged to apply.
Maintaining a safe community requires background checks and fingerprinting for all positions.
